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  • Catherine Stork

An Accountant's Guide To Hiring New People in Your Business

For small business owners, the decision to expand your team is a significant step towards growth and success. However, navigating the hiring process efficiently and in compliance with financial regulations can be a daunting task.

If you're here, you're probably at a point where your company is expanding, and you're thinking, "It's time to hire some new people." Well, you're in luck! In this blog, we're sharing an accountant's perspective on the art of hiring new talent for your growing venture. We'll explore the financial aspects, smart strategies, and money-savvy tips that can help you build a stronger team without breaking the bank.

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Calculating the Cost of Hiring New People

Expanding your small business team is an exciting step towards growth, but it's crucial to understand the financial implications of this decision.

Hiring a new employee involves much more than just their salary. You'll need to budget for salaries and consider other associated costs like National Insurance contributions, pension contributions, and employee benefits. Additionally, there may be costs related to recruitment, onboarding, and training.

By taking a comprehensive view of the financial impact of adding an employee to your team, you can make informed decisions that align with your budget and overall business goals.

Here are some things to consider:

  • Salaries and Wages

  • National Insurance Contributions

  • Pensions and Retirement Benefits

  • Employee Benefits

  • Recruitment and Onboarding Costs

Navigating Payroll and Tax Obligations

Hiring a new team member isn't just about finding the right fit; it also involves handling payroll and tax responsibilities. Registering as an employer with HMRC is your first step, a process your accountant can guide you through.

Real-Time Information (RTI) reporting demands regular and accurate submissions, and staying current with National Minimum Wage and National Living Wage rates is essential to avoid compliance issues. Don't forget tax deductions and employer National Insurance contributions; they're integral to your payroll duties.

Auto-enrolment pensions are another aspect to consider. They require employers to provide a pension scheme for eligible employees and make contributions. To maintain a positive relationship with your team and tax authorities, staying on top of deadlines for submissions and payments is crucial. Your accountant can be your indispensable ally in this payroll and tax journey, ensuring a smooth and error-free process.

Employee or Independent Contractor?

Deciding between hiring employees and working with independent contractors is a pivotal choice with significant financial implications.

Hiring Employees: This option offers greater control, team cohesion, and the opportunity for training and development. However, it involves higher costs due to National Insurance contributions, pension contributions, and employment benefits. As an employer, you must also navigate various legal obligations.

Working with Independent Contractors: Contractors can be a cost-effective solution, as they handle their own taxes and benefits. They bring flexibility, specialized skills, and require less long-term commitment. Yet, be mindful of IR35 legislation, which aims to ensure that workers who function like employees are taxed accordingly.

IR35 and the Importance of Worker Status: Understanding the worker's status in the context of IR35 is vital. Misclassification can lead to financial and legal consequences. Your accountant is a valuable resource for guidance on these complex decisions, helping you make informed choices that align with your business goals and financial stability.

Streamlining the Onboarding Process

Efficient onboarding is essential when bringing new team members into your small business. It sets the tone for their experience and your expectations. To streamline the process, consider automating administrative tasks, like paperwork and data entry. Use digital tools for e-signatures, document sharing, and training modules to reduce paperwork and save time. This not only simplifies onboarding but can also help lower costs associated with printing and storage.

Moreover, creating a comprehensive onboarding checklist, which includes tax forms, employment contracts, and training schedules, ensures that you don't miss critical steps. Collaborate with your accountant to develop a checklist that addresses financial and tax requirements, which can vary depending on the worker's employment status. Streamlining the onboarding process not only saves time but also helps your new employees or contractors integrate more smoothly into your business.

Building a Competitive Benefits and Retirement Planning Package

To attract and retain top talent, offering an appealing benefits package is essential. Beyond salaries, employees in the UK value perks such as health insurance, dental coverage, and retirement planning options. Crafting a competitive benefits package can set your business apart and contribute to employee satisfaction.

When it comes to retirement planning, consider offering a workplace pension scheme in line with auto-enrolment regulations. These contributions are typically a shared responsibility between the employer and the employee. A robust retirement plan demonstrates your commitment to your team's financial well-being, helping them plan for the future.

In collaboration with your accountant, you can design a benefits and retirement package that not only attracts talented individuals but also aligns with your budget and long-term financial strategy.


If you are looking for more guidance or a helping hand with your business finances and taxes, don't hesitate to get in touch with Catherine on 01423 431 889 or email for your FREE consultation call.

Please note: all stats are accurate for the 2023/24 tax year.

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